Bookkeeping Techniques For Morons

Please don't think I am calling you a "moron" to hurt your feelings in any way. I was a moron when I first started setting up my files. You have to force yourself to do it NOW -- right at the beginning! Many of a business has collapsed simply because they lacked organization in their basic accounting business practices. Don't be one of them!

As a small business you don't have to really do much in the beginning. Here is how to set up your files from ground zero:

1. Take out a hanging file folder and a label of any kind. (Hanging folders and labels for them can be purchased at K-Mart, Wal-Mart and any office supply store.)

2. Type or hand print "Receipts" on the label and place it on the hanging folder.

3. Now, place 5 MANILA file folders inside the hanging file folder (which you labeled "Receipts") and label each of the manila file folders with the following headings:

a. Advertising
b. Postage
c. Office Supplies
d. Utilities and Rent for the Office
e. Miscellaneous

You now have one large hanging file folder with 5 separate manila file folders inside it. Carefully place your hanging file folder in your metal file cabinet or cardboard banker's box. (A banker's box can be purchased at any office supply store also and normally cost around $4.)

Now, wasn't that easy? Some of you reading this will think that I am attempting to insult your intelligence. This is NOT my intention. This report is broken down in a simple, step-by-step way so everybody can understand it -- regardless of their previous knowledge and experience. Remember, some people have never worked in an office their entire life. What seems simple and accepted to some of us, may be something another person would never have known.

Okay, let's go back to where we were. You now have one master file completed and we're ready to make another just like it. This time we'll name the hanging file folder "Income" and label 3 manila folders inside it with the following headings: a. Completed and Shipped Orders b. Inquiries and Correspondence c. Open Orders Still Pending

See how easy? From now on, you simply make another folder as the need arrives and you're files will always be easy to maintain. (Once you get this concept down pat -- you can easily think about getting a computer. A computer organizes its information in the SAME manner. Believe me -- this same system works! You'll be amazed at how many mistakes it will help you prevent.)

Yes -- bookkeeping is a very simple process. All you have to do is keep the system going. For instance, every order that I process, I completely finish before moving on to the next order. Example:

1. Mail is received and opened. As each piece is opened it is placed into individual piles. Orders with pre-payment are placed in one pile, information and daily correspondence in another, and so forth.

2. Each order that has been pre-paid for is processed first -- with each one being processed individually to completion. (That means it is in an envelope, a label typed out and the completed order is ready to be mailed at the post office.)

3. During the process, the "date," "amount of check or payment" and "product ordered" is recorded on the outside of the envelope -- making sure the customer's full name, address and telephone number (if available) is on the envelope too.

4. Just before closing up the office for the evening, the envelopes are then keyed into the database on our computer (you can substitute a computer for the hanging files in the beginning.) We record all the information that was written on the envelopes during the processing of the order. (Don't think you will remember "what" the order was. That thinking will open you up to make human errors.)

If you operate an Internet business, you are going to use computer and email a lot. You need do following:

1. Create different folder in your computer, name it with different resources: marketing, search engine tools, articles and tips, ebooks, ezine lists, picture files...

2. Create folders in your email account, you can save useful emails for different purpose: training, sales, purchase receipt, new customers, prospects... As your business grows, your understanding and abilities will grow also. At that time you can grow into a more sophisticated means of keeping the books.

In the meantime -- keep good records. They are the lifeblood of any business and can eventually make or break you. You'll thank yourself in the long run.

Julia Tang publishes Smart Online Business Tips, a fresh
and informative newsletter dedicated to supporting people
like you! To find out the best online business opportunities,
and to discover hundreds more proven and practical internet
marketing secrets, plus FREE internet marketing products
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Giuseppe Conte respected by friends and colleagues but his parents are a little worried

The man nominated as Italy’s prime minister may be respected in the legal and academic realms but he is far-removed from the complex, messy world of Italian politics - something that is of mounting concern to his parents.

“They are a little worried,” Vittoria Macchiarola, a childhood friend of his mother, told the Guardian. “He is already very important in his career, but look what happens when you get into politics: they throw mud.”

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Campaigners use alternative platforms to promote message on news sites and games

Anti-abortion campaigners have sidestepped Google’s ban on online adverts relating to the referendum in Ireland on Friday, so as to promote their message on popular websites.

This May the tech company banned paid messages relating to the referendum from appearing on its services, which dominates many aspects of online advertising.

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Daughter of double agent says she would like to return to Russia ‘in the longer term’

Yulia Skripal has said she wishes to return to Russia “in the longer term” despite the nerve agent attack on her and her father Sergei, which she described as life-changing.

Related: Sergei Skripal discharged from Salisbury hospital

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Vice foreign minister says nation will not ‘beg the US for dialogue’ and threatens America will ‘taste an appalling tragedy’

North Korea cast further doubt on a planned summit between its leader, Kim Jong-un, and Donald Trump, warning that Pyongyang could make the US “taste an appalling tragedy”.

Related: North Korea must disarm before any economic relief, says Mike Pompeo

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Victim say her case proves ‘you may not get it immediately, but you will get what you’re worth’

A Georgia jury has awarded a $1bn damages verdict against a security company after an apartment complex guard was convicted of raping a 14-year-old girl.

Hope Cheston – who has chosen to be identified – was outside by some picnic tables with her boyfriend during a party in 2012 when an armed security guard approached, attorney L. Chris Stewart told the Associated Press on Wednesday. The guard told the boyfriend not to move and raped Cheston, Stewart said.

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Architect assures Belgian city that plan to rebuild frietkots with shiny facades will also preserve chip stall traditions

The frite, or frieten, as they say in the Dutch-speaking north of Belgium, is a national institution. But given the skinny chip’s veneration, whether enjoyed with a dab of mayonnaise or taken au naturel, the ramshackle appearance of many of the frietkots from which they are dispensed around Brussels has been a source of shame for the city council.

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Eleven people protesting over pollution from a copper plant have been killed by police in Tamil Nadu in south India

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Opposition politicians in the state of Tamil Nadu have accused the police of committing mass murder against protesters opposed to the expansion of a copper smelting facility in the port city of Thoothukudi.

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The NFL commissioner, Roger Goodell, said the league had been “sensitive” on the issue. “We want people to be respectful of the national anthem. We want people to stand,” Goodell said. “That’s all personnel, and to make sure they treat this moment in a respectful fashion. That’s something that we think we owe. We’ve been very sensitive on making sure that we give players choices, but we do believe that moment is an important moment and one that we are going to focus on.”

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Donald Trump said the investigation into Russian collusion during the 2016 election “could be one of the biggest political scandals in history” as he dubbed the investigation into election inference “Spygate”.

In a series of Twitter messages on Wednesday Trump renewed his offensive against the investigation as a “witch-hunt” by the “criminal deep state”. His statements came only days after he demanded an investigation into any government surveillance of his campaign – something the justice department later agreed to.

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Blue flames from burning methane is the latest natural phenomenon being seen at the eruption of the Kilauea volcano in Hawaii. The flames can be seen  spouting from cracks in the pavement in the Leilani Estates neighbourhood where the volcano has been gushing lava on the big island of Hawaii for the past three weeks.

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Michael Rotondo, who reportedly moved back home eight years ago, issued with eviction order after he thwarted parents’ efforts

A judge has ordered a 30-year-old man in New York state to move out of his parents’ house, after a short legal battle.

During the hearing on Tuesday, state supreme court justice Donald Greenwood tried to convince Michael Rotondo, who reportedly moved back home eight years ago, to leave the family home in Camillus, near Syracuse, of his own accord. But Rotondo, who represented himself in court, argued that he was entitled to six more months of living with his family.

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London gangster Sidney Cugullere and brother Reg snatched trophy from display case in Westminster church hall before ransom bid, claims Reg’s son

A London gangster and his brother were behind the notorious theft of the World Cup trophy just months before the 1966 tournament in England, it has been claimed.

Sidney Cugullere, with the help of his brother Reg, stole the Jules Rimet trophy while it was on public exhibition at the Methodist Central Hall in Westminster, Reg’s son Gary said.

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Farrow says he ‘can no longer stay silent’ about accusations made by his sister and claims she was coerced into making them

Woody Allen and Mia Farrow’s adopted son, Moses Farrow, on Wednesday defended his father from allegations of sexual assault made by his sister.

In a nearly 5,000-word post, Moses elaborated further on claims he had made in previous interviews that his mother was physically abusive to him and her other children and that she coerced her daughter Dylan into accusing Allen of assault.

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Talc used in products sold in Europe and the US is often mined in Afghanistan by Isis and the Taliban, finds report

Islamic State and the Taliban are engaged in a bitter battle over control of mines in Afghanistan that supply much of the talcum used by European and US consumers.

The mineral, used in everything from baby powder and cosmetics to paint and car parts, is mined in areas of eastern Afghanistanwhere the Taliban and Islamic State in Afghanistan are vying for supremacy.

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From badminton to bonsai pruning to a precarious nap, it’s all going on high above the packed streets of Kowloon, Hong Kong. This series by Romain Jacquet-Lagrèz is a record of life in one of the world’s densest neighbourhoods

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Full funeral rites from the monks of Bangkok’s Wat Krathum Suea Pla temple used to be for humans only – until a new and lucrative market emerged

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When she discovered him dead in the road having been hit by a motorbike, she was inconsolable. Despite her grief Manthin knew one thing: she would give him a funeral worthy of her own child.

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Emma Clarke captures Dublin’s history through old advertisements and signs – often only briefly revealed by construction projects in this rapidly changing city

Faded and decaying shop signs remind us of a time gone by. Often painted on brickwork, these ghost signs are found in cities and towns throughout the world – but many of us don’t even notice them.

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A project that uses crowdsourced photos of destroyed buildings to form 3D digital models is helping refugees rediscover their roots

Five years ago, Yusuf Shegow visited the ruins of the once-grand Al-Uruba hotel overlooking the Indian Ocean on Mogadishu’s waterfront. His grandfather had worked at a nearby hotel in the 1970s, and shared stories with Shegow of the diplomats and dignitaries who stayed there on frequent visits to the country then known as the “Switzerland of Africa”.

After decades of civil war, Al-Uruba’s arched windows and white plaster facade were in tatters. The entire fourth floor was gone, levelled by mortar fire.

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Former guerrilla group member Gustavo Petro rides wave of enthusiasm to second place in the polls, despite country’s conservative tradition

Thousands of people had gathered in Bogotá’s historic Plaza de Bolívar. Some waved banners, others drank beer and danced as a musician from the Caribbean coast played on stage.

Ahead of the first round of presidential elections this weekend, they were waiting to see the man they hope will defy expectations – and buck Colombia’s habit of voting in candidates from the right.

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Sabrina Kouider and Ouissem Medouni had accused Sophie Lionnet of being in league with Mark Walton

A couple have been found guilty of killing their French nanny over an obsession with a founding member of Boyzone before burning her body on a bonfire in their garden.

Sabrina Kouider, 35, and Ouissem Medouni, 40, built a warped fantasy around the pop music mogul Mark Walton and accused Sophie Lionnet of being in league with him.

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International team say evidence shows missile that brought down flight four years ago came from a Russia-based military unit

Dutch investigators say they have uncovered hard evidence that a Russian army missile system fired the missile that shot down flight MH17 over eastern Ukraine in 2014.

The Malaysian Airlines Boeing 777 was travelling from Amsterdam to Kuala Lumpur when it was shot down over the conflict zone in eastern Ukraine on 17 July 2014. All 298 people onboard were killed.

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Ayatollah Ali Khamenei sets out six conditions for Europe if it wants Iran to remain in agreement

Iran’s supreme leader has said that American objections over the 2015 nuclear deal were a pretext for regime change, vowing that the US was bound to fail like “the famous cat in the Tom and Jerry” cartoon.

Speaking two days after the US secretary of state, Mike Pompeo, threatened Iran with “the strongest sanctions in history”, Ayatollah Ali Khamenei said on Wednesday that Iran could restart the nuclear activities it halted under the agreement if Europe failed to safeguard the agreement after the US pulled out.

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‘They worked among the snake-charmers and belly-dancers of Marrakech. I christened them Kesh Angels and gave them heart-shaped sunglasses’

When I first met Karima, she was 14 years old and selling bracelets in Djemaa el-Fna, the bustling central square in Marrakech. She’s the girl on the very right here, leaning to the side. They’re all henna girls now, Karima and her friends, and they posed for this in 2010, in front of the Theatre Royal in Marrakech.

Djemaa el-Fna, which means “internal space”, is where all the snake-charmers, storytellers and belly-dancers work, in among food stalls and other types of entertainment. The square’s been there for centuries. It’s like a vast piece of street theatre, full of people all day long – tourists and Moroccans alike, there to buy food, have henna done on their hands, or just become part of the big play.

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Rather than head to college, Hogg plans to hit the campaign trail in key districts to increase the youth voter turnout rate

In the past three months, David Hogg has helped organize a protest march that mobilized hundreds of thousands of people around the world. He and his younger sister have written a book about the birth of a new, youth-led gun control movement after the school shooting at their high school in Parkland, Florida. And when a Fox News host mocked him for not getting into college, the 18-year-old sparked an advertiser boycott of her show.

But the real impact of Hogg and his fellow Parkland students’ activism will depend almost entirely on what happens in November’s midterm elections – whether he and other teenage gun violence prevention activists can deliver on their vow to get National Rifle Association-backed candidates voted out of office.

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Despite vanishing sea ice and shorter winters, Labrador’s polar bear population is among the healthiest in the world – and it could be thanks to the harp seals

Guido Rich, 28, an Inuit hunter from Rigolet, Labrador, brings his Ski-Doo to a careful stop on the sea ice, mindful of the precious cargo it hauls: the body of an 800lb male polar bear. It takes Rich and two other men to roll the animal off the sled and on to the ice, while his wife and young children watch.

His sister, Natasha Pottle, who shot the bear the night before, hands her brother the plastic bags used to store liver, hair and fat samples that will be sent away for lab testing. The animal will provide valuable information for Labrador’s biologists, a small windfall for his family and meat for the community. Rich has barely begun cutting into the hide when a parade of people from the village start arriving to take pictures, offer observations or just watch respectfully.

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The assistant secretary of the agriculture department, Narelle Clegg, breaks down while describing ‘dreadful’ footage

The assistant secretary of the agriculture department, Narelle Clegg, broke down during a Senate estimates hearing while describing the conditions on a live export ship that led to the deaths of 2,400 sheep.

The sheep began to die on day 15 of a voyage in August to the Middle East on the Awassi Express after a sudden surge in temperatures, Clegg said. There were 900 sheep deaths in one day and hundreds more in the days that followed. Distressing footage of the conditions on board the ship were released in April.

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In a country where snakebite treatment is costly, hard to come by and often inadequate, Rashid Chiti feared the worst when his daughter was bitten by a black mamba. Now the World Health Assembly is about to pass a resolution that might finally boost funding and research for what is a widespread problem

Rashid Chiti knew immediately it was serious. His daughters, Salome, seven, Esther, nine, and Grace, three, had been outside in the field, checking on the family’s animals and crops. When it started to rain, the two older sisters raced one another home, with Esther carrying the youngest on her back.

Salome, the lightest on her feet, was running ahead in the distance. She didn’t notice the long, grey shape lying in her path. It was a black mamba, one of the world’s most venomous snakes.

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Major survey commissioned after film-maker finds evidence many Indian men may have suffered child abuse

A film-maker asked by the Indian government to conduct a study of male survivors of child sexual abuse has said there is a culture of indifference in the country about “what happens to men as boys”.

Insia Dariwala is investigating links between unresolved male trauma and its impact in later life, after an online survey of 160 Indian men showed that 71% of respondents had been sexually abused as children.

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Resignation of anti-slavery commissioner Kevin Hyland prompts scrutiny of Theresa May’s flagship policy

Anti-trafficking campaigners have accused the Home Office of a “muddled and inconsistent” strategy over modern slavery that is failing its victims, following the resignation of Britain’s first anti-slavery commissioner.

Kevin Hyland, appointed by Theresa May when she was home secretary, stepped down last week after nearly four years in the role as champion of her flagship policy to make prosecutions easier and protect victims of modern slavery, citing government interference.

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From rescuing girls from female genital mutilation to championing women’s political rights, Leah Chebet Psiya is breaking down barriers in her Pokot community in eastern Kenya

Life is far from easy for women and girls in West Pokot, but Leah Chebet Psiya and her Pokot Women’s Empowerment Organisation are tackling the barriers holding them back. She tells Lucy Lamble about her vision for a more equal society – and explains how, with recent catastrophic flooding and landslides in the region, her organisation has also played a vital role in rescue efforts

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Scarcity of antibiotic Septrin drives fears of weakened immunity among patients, setting back efforts to end Aids by 2030

The lives of hundreds of thousands of Ugandans living with HIV are being put at risk as the country runs out of a drug given to people on antiretroviral drugs (ARVs) to fight infections.

Sarah Achieng Opendi, state minister for health, told the Guardian the country’s national medical stores were running out of the antibiotic Septrin, which is used to treat and fight conditions like flu, malaria, diarrhoea and tuberculosis.

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President wields authority as weapon to discredit agency – but experts warn Trump’s tactics could backfire

Donald Trump has dramatically escalated his attacks on the FBI’s investigation into Russian interference in the US election, and his fightback against the Department of Justice reached a turning point this week with aspects of the inquiry itself now being investigated.

The president’s growing frustration with special counsel Robert Mueller’s inquiry now appears to be having an impact at high levels – as experts warned that Trump’s fresh offensive could backfire, and the former FBI director James Comey counter-punched.

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Women’s reproductive rights have been ill-served by top-down politics. The campaign to repeal the eighth should inspire us all

No matter what happens in Ireland’s abortion referendum on Friday, the campaign should serve as an inspiration. For too long, women in Ireland and elsewhere have paid the price for the notion that abortion is electoral poison and no good will come of politicians campaigning on it.

The eighth amendment to the Irish constitution, introduced in 1983 and valuing the life of the mother and foetus equally, in effect prohibited lawmakers from regulating abortion. This law has had insidious and devastating consequences. In 1992 women were given the right to travel abroad to obtain an abortion, and about 170,000 women have, usually to England, effectively sweeping the issue under the carpet. In 2012 the case of Savita Halappanavar brought the issue back home. Seventeen weeks pregnant, she went to hospital in pain and began to miscarry. She was denied an abortion and later died of septicaemia. Partly as a result of this tragic case, the sense grew that this law had generated a crisis in women’s health, but there was little appetite to take the necessary steps to achieve reform.

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Burundi president’s power grab is latest by a number of regional leaders to have raised term limits or bolstered their powers

Voters in Burundi have backed wide-ranging constitutional changes that will reinforce the power of the president, Pierre Nkurunziza, potentially allowing him to rule for up to 14 more years after his current term expires in 2020.

The measures were approved by 75% of voters, with 17% opposed, on a reported turnout of 98%.

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North Korea has invited a handful of journalists to watch as it dismantles its only known nuclear test site, but experts warn the move is purely symbolic

This week North Korean leader Kim Jong-un will shut the nation’s only known nuclear test site ahead of an expected meeting with Donald Trump on 12 June. However, experts have warned that the move is more symbolic than practical. Here is all you need to know about the dismantling of Punggye-ri.

Related: Dismantling of North Korea nuclear site 'well under way', satellite images show

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A New York judge has ruled that Donald Trump's Twitter feed is a 'public forum' and anyone blocked from the account has had their first amendment rights violated. The case was brought forward by the Knight First Amendment Institute at Columbia University, which represented seven plaintiffs who had been blocked by the president.

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Footage from Milwaukee police body cameras shows the stungun arrest of NBA player Sterling Brown. The video shows Brown being asked to take his hands out of his pockets before being surrounded by police. 'Taser, Taser, Taser,' is shouted, followed by a series of groans. The Milwaukee Bucks player was arrested after being questioned by officers over a parking violation in a Walgreens pharmacy parking lot. He was ultimately was not charged with anything

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At 20 weeks pregnant, Siobhan Donohue knew her foetus wasn't going to survive, but the eighth amendment in Ireland's constitution meant getting an abortion was impossible. Before this week's historic referendum on whether to repeal the law, she describes a heartbreaking journey to UK to get a termination

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Hawaii’s Gemini observatory has recorded a night of eruptions on Mount Kilauea. The timelapse footage shows eruptions between 21 and 22 May, during which lava flowed into residential areas and poured into the ocean. The camera’s infrared filter has been removed, making the volcanic glow appear blue rather than red

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Many Irish people see the abortion referendum as a crossroads. Ireland could say yes and turn towards the liberal values of the EU, while a no vote would defend its Catholic conservatism. Phoebe Greenwood went to Limerick to meet voters who want to save the eighth amendment and ask where they think the referendum will leave Ireland’s national identity

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A judge has ordered a 30-year-old man in New York state to move out of his parents’ house. Michael Rotondo, who reportedly moved back home eight years ago, told the judge he was entitled to live with his family for another six months. The judge said this was 'outrageous' and ordered his eviction.

New York judge orders man, 30, to move out of family home after parents sue

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Nine people have been killed in southern India after police opened fire on protesters who have been calling for the closure of a copper smelter in the port city of Thoothukudi in Tamil Nadu state. Protesters, who have been demonstrating for more than three months, set vehicles on fire and threw stones at police, prompting them to open fire

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