Ten Tips for Effective Meetings
Here are ten things that you can do to hold more effective meetings.
1) Avoid meetings. Test the importance of a meeting by asking, "What happens
without it?" If your answer is, "Nothing," then don't call the meeting.
2) Prepare goals. These are the results you want to obtain by the end of the
meeting. Write out your goals before the meetings. They should be so clear,
complete, and specific that someone else could use them to lead your meeting.
Also, make sure they can be achieved with available people, resources, and time.
Specific goals help everyone make efficient toward relevant results.
3) Challenge each goal. Ask, "Is there another way to achieve this?" For example, if
you want to distribute information, you may find it more efficient to phone, FAX,
mail, e-mail, or visit. Realize that a meeting is a team activity. Save tasks that
require a team effort for your meetings.
4) Prepare an agenda. Everyone knows an agenda leads to an effective meeting. Yet,
many people "save time" by neglecting to prepare an agenda. A meeting without an
agenda is like a journey without a map. It is guaranteed to take longer and produce
fewer results. Note, without an agenda, you risk becoming someone else's helper
(see tip #6 below).
5) Inform others. Send the agenda before the meeting. That helps others prepare to
work with you in the meeting. Unprepared participants waste your time by preparing
for the meeting during the meeting.
6) Assume control. If you find yourself in a meeting without an agenda walk out. If
you must stay, prepare an agenda in the meeting. Collect a list of issues, identify
the most important, and work on that. When you finish, if time remains, select the
next most important issue. Note: you can use a meeting without an agenda to
recruit help for your projects.
7) Focus on the issue. Avoid stories, jokes, and unrelated issues. Although
entertaining, these waste time, distract focus, and mislead others. Save the fun for
social occasions where it will be appreciated.
8) Be selective. Invite only those who can contribute to achieving your goals for the
meeting. Crowds of observers and supporters bog down progress in a meeting.
9) Budget time. No one would spend $1000 on a 10ą pencil, but they often spend
40 employee hours on trivia. Budget time in proportion to the value of the issue. For
example, you could say, "I want a decision on this in 10 minutes. That means we'll
evaluate it for the next 9 minutes, followed by a vote."
10) Use structured activities in your meetings. These process tools keep you in
control while you ensure equitable participation and systematic progress toward
Certified professional facilitator and author Steve Kaye helps groups of people hold
effective meetings. His innovative workshops have informed and inspired people
nationwide. His facilitation produces results that people will support. And his books
show how to hold effective meetings.
Sign up for his free newsletter for more ideas
like this. Call 714-528-1300 or visit www.stevekaye.com">http://www.stevekaye.com for over 100 pages
Duke of York claims alibi in Emily Maitlis interview for Newsnight
The Duke of York claimed on Saturday night that he could not have had sex with a teenage girl in the London home of British socialite Ghislaine Maxwell because he was at home after attending a childrenâs party at Pizza Express in Woking.
Prince Andrew gave the startling explanation in a bombshell interview with Emily Maitlis for BBCâs Newsnight in which he was grilled about his relationship with the disgraced financier Jeffrey Epstein, who has been exposed as a paedophile. Continue reading...
The businesswoman tells ITV show that she is heartbroken, humiliated â and that the PM hangs up the phone on her
The US businesswoman Jennifer Arcuri has accused Boris Johnson of brutally casting her aside âlike some one-night standâ and leaving her âheartbrokenâ since he became prime minister and the controversy over their four-year relationship became public.
In an outspoken interview with ITVâs Exposure, to be broadcast on Sunday, the tech entrepreneur also tells the journalist John Ware that Boris Johnson has refused to take her phone calls at Downing Street and has cut her off before she could initiate a conversation. Continue reading...
White House says president is âhealthy and energeticâ and tests were part of his routine annual physical
Donald Trump spent more than two hours at Walter Reed National Military Medical Center on Saturday for what the White House said were medical tests as part of his annual physical.
The appointment wasnât on Trumpâs weekend public schedule, and his last physical was in February. His press secretary, Stephanie Grisham, said the 73-year-old president was âanticipating a very busy 2020â and wanted to take advantage of âa free weekendâ in Washington to begin portions of his routine checkup. Continue reading...
Three PMs attend marketing sales event on how wealthy can snap up citizenship from $100,000
Three prime ministers took to a stage in the ballroom of a five-star London hotel this week offering the worldâs wealthiest people âgolden passportsâ and citizenship of their countries in return for hundreds of thousands of pounds of investment or flat âcontributionsâ.
Allen Chastanet, the prime minister of the Caribbean island of St Lucia, told about 300 members of the super-rich elite and their advisers gathered at the Rosewood hotel for âglobal citizenship conferenceâ that his countryâs economic mission was âgoing after high net-worth individuals and giving them a comfortable place to liveâ. Continue reading...
Former security official Tim Morrison testifies about worries over conduct of US ambassador to EU
A former top US security official was concerned about the role of the US ambassador to the European Union, Gordon Sondland, in Donald Trumpâs effort to pressure Ukraine to carry out political investigations in return for military aid.
According to transcripts from the impeachment inquiry released on Saturday, Tim Morrison, a former senior director for Europe and Russia for the national security council (NSC), also said he tried to âstay awayâ as Sondland and Trumpâs personal lawyer, Rudy Giuliani, pushed for Ukraine to investigate the presidentâs political rivals. Continue reading...
Interior minster says authorities will intervene if public properties are damaged in protests that have spread across country
Iranâs interior minister has warned that security forces will act to restore calm if those protesting against the 50% increase in petrol prices âdamaged public propertiesâ, as anti-government protests spread across Iran.
Protesters blocked traffic in major cities and clashed with police after a night of demonstrations punctuated by gunfire. At least one person has reportedly been killed. Continue reading...
Controversial move could exacerbate tensions in territory dealing with months of anti-government protests
Chinese troops in Hong Kong have been deployed to help clear roads blockaded by anti-government protesters in a controversial move that could escalate the already high tensions in the Chinese territory.
Dozens of soldiers from the Peopleâs Liberation Army (PLA), dressed in shorts and T-shirts, jogged from their barracks in Kowloon to the Hong Kong Baptist University where protesters had built barricades to stop riot police entering the campus. Joining a group of residents, they moved desks, signposts, and bricks blocking a road. Continue reading...
Nick Boles says âfinal resolveâ of supporters was lacking
Advanced plans for another centrist political party to be launched after Brexit were developed by MPs earlier this year, it has emerged.
Dozens of figures from inside and outside Westminster were involved in the project, designed to go public once a second Brexit referendum was no longer possible. Continue reading...
Campaigners target ÂŁ2m museum coutyard over family fortune linked to painkiller Oxycontin
âWe all choose our fight and this is mine,â said the art photographer Nan Goldin on Saturday as she led a protest in the Sackler courtyard entrance of the Victoria and Albert Museum.
The action was part of her campaign to stop British and American cultural organisations accepting donations and sponsorship from the family behind the pharmaceutical company that made the addictive opioid painkiller OxyContin. Continue reading...
City of Apeldoorn is hosting nationally televised arrival of St Nicholas and âBlack Peteâ
Antiracism campaigners are protesting in cities across the Netherlands as Dutch children anticipate the annual arrival of St Nicholas and a blackface character who traditionally accompanies him.
The character of âBlack Peteâ, usually portrayed by white people in black face paint wearing frizzy wigs and prominent red lipstick, has provoked intense discussion, and sometimes violent clashes, in recent years. Continue reading...
Three decades after the Berlin Wall fell, the crossing is a mess of souvenir shops and fast-food restaurants â and time is running out to change things
It was the most famous border crossing in the Berlin Wall, the official gateway for allied diplomats, military personnel and foreigners to enter communist East Berlin by road.
And in 1961, Checkpoint Charlie seized the worldâs attention when a diplomatic spat about allied forcesâ freedom to travel in East Berlin quickly escalated and saw Soviet and American tanks squaring up to one another. The world watched aghast, fearful of a third world war, as a formidable flock of superpower tanks rolled towards the border, standing just 100 yards apart. Continue reading...
Restaurants offering fixed-price three-course menĂșs have been a cornerstone of the countryâs urban life for decades, but tourism, shorter lunch breaks and gentrification have put them under threat. What will it take to fight back?
Food is at the heart of Spanish culture. From social life to business deals, everything revolves around food â above all, lunch. How did Mariano Rajoy, then prime minister, react last year when faced with an unprecedented vote of no confidence? He went to lunch. For eight hours.
The three-course menĂș del dĂa has been the cornerstone of Spanish cuisine and social life for generations. Consequently, the restaurants serving these menĂșs â generally low on aesthetics and high on value for money â have been a feature of the urban landscape. Now, though, their existence is threatened by a combination of rising rents, changing tastes and working hours, tourism and gentrification. Continue reading...
A bureaucratic loophole has left Kafr Aqab as a district where Palestinians can keep a foot in both Jerusalem and the West Bank â and be with their loved ones
For some Palestinian sweethearts, thereâs only one place to live.
Itâs an unremarkable suburb, crisscrossed by thin muddy streets and dotted with high-rise apartment blocks that cling to the steep hills on the outskirts of Jerusalem. Continue reading...
While hi-tech cosmopolitan centres like Milan flourish financially and culturally, former industrial towns continue to decline
Night-time haunts go in and out of fashion, but the Bar Basso in Milan, which opened in 1967, remains one of the cityâs most venerable social institutions. Embodying a very Milanese combination of stylish prosperity and tasteful design, it is a favourite destination for the areaâs creative elite and the discreetly wealthy.
Tucked away in a corner, Pierluigi Dialuce is explaining why, if a political nightmare unfolds in the rest of Italy, the city he has made his home will be able to cope. Continue reading...
Decommissioned nuclear silo accessed 40ft staircase leading underground was once home to USâs largest intercontinental ballistic missile ever deployed
One local newspaper described the sales listing, with calculated understatement, as a âmid-century fixer-upperâ: an underground bunker built to withstand a nuclear attack, and to house the fire power to retaliate.
The decommissioned nuclear silo in southern Arizona was once home to the Titan II, the largest intercontinental ballistic missile deployed by the US Air Force. Continue reading...
Excerpts from Prince Andrew and The Epstein Scandal: The Newsnight Interview on BBC 2
Maitlis: So in 2006 in May an arrest warrant was issued for Epstein for sexual assault of a minor. In July he was invited to Windsor Castle to your daughter, Princess Beatriceâs 18th birthday, why would you do that?
Andrew: Because I was asking Ghislaine [Maxwell, Epsteinâs girlfriend and a university friend of the prince]. But even so, at the time I donât think I âŠ certainly I wasnât aware when the invitation was issued what was going on in the United States and I wasnât aware until the media picked up on it because he never said anything about it. Continue reading...
PM claims itâs a â100%â certainty he would deliver Brexit if Conservatives win a majority
Boris Johnson has said that all Tory parliamentary candidates have committed to vote for his Brexit deal if he wins a majority at the general election.
In an interview with the Sunday Telegraph, the prime minister said this pledge means that voters can be â100%â certain that a Conservative government will âunblockâ parliament and deliver Brexit. Continue reading...
Illegal fishing by Chinese-owned trawlers is costing the country millions â and one of the officials trying to stop it has now been missing for months
In his cramped living room in an Accra backstreet, Bernard Essien pulls out a sheet of paper â a statement signed by his elder brother Emmanuel and addressed to the Ghanaian police. Two weeks before 28-year-old Emmanuel vanished at sea, his handwritten account and accompanying video footage alleged illegal fishing by a trawler he had been working on. If the allegation was proved true, the shipâs captain faced a minimum fine of $1m.
Emmanuel Essien was a fishing observer, one of Ghanaâs frontline defenders against an overfishing crisis that is among the worst in west Africa. Illegal and destructive practices by foreign-owned trawlers are draining the Ghanaian economy of an estimated ÂŁ50m a year. Along its 350-mile coastline, overfishing has driven small pelagic species known as âpeopleâs fishâ, the staple diet, to the verge of collapse. Continue reading...
Toppling of Bolivian president reignites movement to remove leftist ally NicolĂĄs Maduro
Venezuelaâs flagging opposition movement has hit the streets for its first major protests in months, as leaders sought to reignite their campaign to force NicolĂĄs Maduro from power after his leftist ally Evo Morales was toppled in Bolivia.
Thousands of protesters took to the streets on Saturday morning in towns and cities across the crisis-stricken south American country, hoping the dramatic sea change in Bolivian politics might portend similar change in Venezuela. Continue reading...
Andrew Hastie and James Paterson have been openly critical of Chinese regime
The Chinese embassy in Canberra has called on two Liberal MPs to ârepent and redress their mistakesâ after they were barred from visiting Beijing for a study tour.
WA Liberal MP Andrew Hastie and Victorian senator James Paterson have both been critical of the Chinese regime, raising concerns about human rights abuses and political repression. Continue reading...
South-east Queensland is expecting dry, gusty and erratic winds together with thunderstorms, bringing the risk of new fires
There may be times on Sunday afternoon when firefighters wonât be able to get in front of a fire burning north of Toowoomba.
Crews may be pulled back from the fire-front to focus on protecting homes and property, for their own safety, the Queensland Fire and Emergency Services incident controller, acting inspector John Welke, said. Continue reading...
Discrimination against girls is still entrenched in the laws of many African countries. Shocking examples are easy to find
I love my job, but it can be pretty depressing. Iâve spent the past year researching and writing the first-ever continental report of the routine, blatant discrimination suffered by African girls.
The fact that girls and women are treated as inferior citizens is hardly news, except that this report reveals the extent to which gender discrimination is frequently state-sanctioned â embedded into the laws, policies and practices of many African nations. Weâre talking about legal, institutional discrimination with its roots in a deeply gendered and patriarchal society. We are also talking about the denial of respect for the dignity of the African girl. Continue reading...
New research raises hopes of oral vaccine for dogs, the chief source of transmission to humans
Researchers have discovered a way to stop rabies from shutting down critical responses in the immune system, a breakthrough that could pave the way for new tools to fight the deadly disease.
Rabies kills almost 60,000 people each year, mostly affecting poor and rural communities. Continue reading...
Study of chicken egg samples reveals presence of dangerous chemical compounds around areas where waste is dumped
Plastic waste exports to south-east Asia have been implicated in extreme levels of toxins entering the human food chain in Indonesia.
A new study that sampled chicken eggs around sites in the country where plastic waste accumulates identified alarming levels of dioxins and polychlorinated biphenyls long recognised as extremely injurious to human health. Continue reading...
Campaigners urge global action on reproductive rights as US comments embolden anti-choice groups at Nairobi summit
The US will only support family planning programmes that offer alternatives to abortions, a senior policy adviser has told a conference in Nairobi.
In a statement that has emboldened anti-choice groups in the city, Valerie Huber, the US special representative for global womenâs health, also told a summit on population and development that her country sought to combat gender-based violence by investing in programmes that respected the rights of women and girls, but didnât compromise âthe inherent value of every human life â born and unbornâ. Continue reading...
Easy to catch but hard to diagnose, TB is almost as deadly today as it was 150 years ago. Better, cheaper drugs are a priority
Tuberculosis has killed more people than any other disease in history. Last year, 1.5 million people died from TB and 10 million more acquired it. A shocking one-quarter of the worldâs population is infected. Thatâs not much better than 1993, when one-third of the world was infected and the World Health Organization declared TB a global emergency. We are losing the battle.
Earlier this month, experts gathered in Hyderabad for the 50th Union World Conference on fighting the disease. When the first such gathering was held in 1867, TB was the leading cause of death in industrialised nations. Today, it still ranks in the top 10 worldwide. Why, despite all the progress in medicine and public health over the past 150 years, is TB still the most common and lethal of all infectious diseases? Continue reading...
How poignant that Behrouz was freed from Australiaâs grip and welcomed by Christchurch, a city that knows prejudice only too well
Today our world is a little freer, a little fairer, and a little more hopeful. Today, one less innocent man is incarcerated in Australiaâs detention camp on Manus Island, guilty only of seeking refuge from persecution. Behrouz Boochani was no ordinary detainee. The Iranian Kurdish journalist and author became the voice of Manus detainees, and with it the persistent conscience of us all as we learned of the atrocities committed by the Australian government on its remote Pacific island detention camps.
How poignant that he was finally freed to visit Christchurch, a city that knows only too well the violence and suffering borne of prejudice. A city that wrapped its arms so warmly around its refugee community after a terror attack just seven months ago, to heal their wounds and stand for inclusion. Behrouz has said that Christchurch has taught the world about kindness this year. He is also quick to note that the prejudice that leads to violence against refugees is the same that underpins policies allowing cruel treatment of them by governments such as Australiaâs. For him, the plight of refugees and displaced persons across the globe right now is connected to the fear-mongering politics of Donald Trump and Scott Morrison. Continue reading...
Beyond the tussle between Democrat Adam Schiff and Republican Devin Nunes is the big question â will party interest reign supreme?
The battle for American hearts and minds in the unfolding impeachment drama is, at its core, a battle between two very different California congressmen.
In the red corner is Devin Nunes, a Republican former dairy farmer from the stateâs agricultural Central Valley, who long ago threw his lot in with Fox News talking-point orthodoxy and has never hesitated to defend Donald Trump, no matter how much the rest of the political establishment â and the factual record â was arrayed against him. Continue reading...
The mosque attacks rocked New Zealand but good deeds and generosity will help keep us together
The day of 15 March 2019 will stay with me forever. I was working in my bedroom, listening to radio and drawing. The on-air chat and music was interrupted as news of a shooting at a mosque in Christchurch began to filter through. How could this possibly be happening in our quiet little island tucked away at the bottom of the world?
I brushed it off as some sort of mistake, until news of a shooting at a second mosque emerged minutes later. While witnesses and locals reported the horror that had just unfolded, I scrolled online looking for some sort of explanation, a way to make sense of it â and found everyone was lost for words as I was. Continue reading...
Chinese soldiers stationed in Hong Kong came out to clear streets on Saturday, which protesters had strewn with debris to slow down any police advances while they had been on the campus. People's Liberation Army soldiers joined the clean-up outside Hong Kong Baptist University, the site of clashes earlier in the week. They can only be deployed to help with disaster relief or to maintain public order if requested by the local government. The controversial move threatens to escalate already high tensions in the Chinese territory Continue reading...
Thirty years ago, Czech photographer Bohumil Eichler was working for a dissident student-run news agency when the Velvet Revolution began. His work from Prague has rarely been seen, until now. Continue reading...
The second day of impeachment hearings featured compelling testimony from Marie Yovanovitch, the former US ambassador to Ukraine who was sacked by Trump. Yovanovitch evidence drew links between corrupt elements in Ukraine and the Trump administration's push to force her from her post. She said she was 'shocked and devastated' by Trump's personal attacks on her. As she spoke, Donald Trump attacked her on Twitter, prompting the Democrat chair of the hearing, Adam Schiff, to read the tweets to Yovanovitch in real time. 'The effect is intimidating,' she said, as Democrats accused the president of witness intimidation on a day of high political drama Continue reading...
The US president has denied that attacks directed at the former US ambassador to Ukraine, as she testified in the second day of impeachment hearings, amounted to witness intimidation. âEverywhere Marie Yovanovitch went turned bad,â Trump wrote in tweets which were dramatically read aloud to Yovanovitch at the hearing. Democrats immediately accused Trump of attempting to intimidate a witness. Continue reading...
Adam Schiff, the Democratic chairman of the House intelligence committee, read out a tweet by Donald Trump disparaging Marie Yovanovitch as the former US ambassador to Ukraine testified to the president's impeachment hearing. When Schiff asked whether she thought the tweet was intended to intimidate her, Yovanovitch replied: 'I canât speak to what the president is trying to do, but I think the effect is to be intimidating.'
Schiff replied: 'I want to let you know, ambassador, that some of us here take witness intimidation very, very seriously.' Continue reading...
At least two people have died and several more have been injured in a shooting at Saugus high school in Santa Clarita, California, on Thursday. Footage showed sheriff's deputies swarming the school and lines of students being escorted away Continue reading...
Nancy Pelosi has said the alleged actions of Donald Trump in the Ukraine controversy are more alarming than those of president Richard Nixon, who resigned over the Watergate scandal. 'The cover-up makes what Nixon did look almost small,' the House speaker said of the president's actions. Nixon attempted to cover up the fact that five men connected to his re-election campaign broke into the headquarters of the Democratic National Committee Continue reading...